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Guidelines

FWD SSC handles technical talks devoted to ALFA, AFP, LUCID and ZDC.
The talk is counted as technical if it contains up to 10% of physics.
Talks containing more than 10% of physics are handled by the SC.
Technical talks are not counted against the speaker's quota.
Contributions to Regional and National conferences and workshops
FWD SCC asks the SC Liaison to insert specialized topical conferences in GLANCE.

All submissions are done via SSC.
Talks are proposed to the SSC by the PLs of the FWD subsystems.
Speakers should not accept individual invitations from conference organisers without consulting SSC.
FWD SCC registers the abstract in GLANCE and sends invitations for a talk.

Slides should be on behalf of ATLAS Forward Detectors or on behalf of a given subsystem.
Upload slides to the CDS at least 10 days before the start of the conference.
Request an approval as SLIDE in the "Forward Detectors" category to inform SSC.
Circulate the CDS link among the appropriate detector community for their feedback (at least the PL).
Experienced speakers are not requested to rehears their talk, unless a global rehearsal session is organised by the SC.
Only approved plots can be shown.

Contact PL to decide if PROC is 'on behalf of ATLAS' or 'on behalf of ATLAS Subsystem’

Talks based on results obtained with heavy use of ATLAS data and resources should be 'on behalf of ATLAS’ (with the speaker as only author).
Talks based on work performed with little use of ATLAS data and resources should be 'on behalf of ATLAS Subsystem’ (more flexible choice of authorship).

The author prepares the proceedings draft taking into account the ATLAS Guidelines for Conference Proceedings
The author has the proceedings draft reviewed within his/her institute.
The author uploads the PROC note in CDS, without asking for approval as PROC.
The author notifies the FWD-SSC, at least 3 weeks before the submission deadline.
The institute team leader confirms in a CDS comment that the document has been reviewed.
The author asks for approval as a PROC in CDS, at least 2 weeks before the submission deadline.
PubCom reviews the proceedings draft until the final proceedings is agreed upon.
PubCom approves the proceedings and a new public PROC note is created.
The author can send the manuscript to the Conference Organising Committee.

The author prepares the proceedings draft taking into account the ATLAS Guidelines for Conference Proceedings
The author has the proceedings draft reviewed within his/her institute.
The author uploads the PROC note in CDS, without asking for approval as PROC.
The author notifies the FWD-SSC, at least 3 weeks before the submission deadline.
The institute team leader confirms in a CDS comment that the document has been reviewed.
The internal review defined by the PL takes place.
The relevant subsystem group, the PL and FWD PL sign-off the PROC in CDS.
The author asks for approval as a PROC in CDS, at least 2 weeks before the submission deadline.
PubComm performs a formal check of the document.
PubCom approves the proceedings and a new public PROC note is created.
The author can send the manuscript to the Conference Organising Committee.